The ProTactiX A.P.E.X. System
No Setup Fees - $2497/mo
(requires 6 month contract - 20% discount for Paid In Full)
Attract. Perform. Engage. Expand. — the four foundations of a practice built for predictable growth.
First 60 Days
| Scope |
|---|
| Complete Local Authority website — core pages, up to 5 primary service pages, up to 10 secondary service pages, and optional pages as agreed — with full technical and content SEO |
| One lead magnet per primary service (3-5) with automated nurture sequences |
| New patient booking system — GHL calendar configured for new patient appointments with automated confirmation, reminder, and follow-up sequences |
| Patient lifecycle automations — post-visit follow-up, review generation, reactivation sequence, birthday campaign, and seasonal campaign templates |
| Initial GBP optimization aligned to primary services with baseline heatmap report |
| AI chatbot trained to practice-specific data |
| eCommerce integration — GHL-powered online store on branded subdomain for retail products |
Days 61 - Forward
Website + SEO
- 2 new pages or articles per month with full technical and content SEO
- 6-8 SEO improvements per month — content updates, technical fixes, and keyword tracking optimization
GBP Management
- 3x weekly AI-assisted posts reviewed and published by ProTactiX
- Review responses within 24 hours — positive and neutral reviews managed by ProTactiX, negative reviews handled by client with ProTactiX guidance and suggested response templates
- Monthly heatmap report — benchmark term tracking and ranking progress documented
ProTactiX Full Patient Lifecycle
- Full ProTactiX Marketing Suite — CRM, pipelines, and automation suite active and monitored
- Missed call text back — active, monitored, and optimized
- New patient booking system — calendar management and automation monitoring
- Lead magnet and nurture sequence optimization — opt-in rates, open rates, and conversion data reviewed monthly with adjustments made as needed
- Review request generation and management
- Patient lifecycle automation monitoring — reactivation, birthday, and seasonal campaigns monitored monthly
- HIPAA compliant
AI
- AI chat assistant — 24/7 active and monitored
Reporting + Strategy
- Monthly performance report — SEO rankings, GBP heatmap progress, lead magnet conversion, booking system activity, and pipeline performance
- Monthly strategy call — performance review and next 30-day priorities
- Integrated reporting dashboards — live access for client
6-Month GBP Top 3 Guarantee
We put our time on the line — not just our word.
Google Maps Top 3
The top 3 results on Google Maps capture over 75% of all clicks for local service searches. That's where your next patient is coming from — and that's where we put you.
At kickoff we run a baseline local heatmap for your agreed benchmark search term. If you're not averaging top 3 on that heatmap within 6 months, we keep managing your GBP at no charge until you are. If you're already averaging top 3 at baseline, we protect that position and expand the guarantee to a second service term.
We can make this guarantee because we build and manage the entire system — your website, your Google presence, and your content strategy all work together under one roof. That's not something a GBP-only tool can say.
How the benchmark term works: Your benchmark is a commercial-intent, service-specific search term — something like "Botox near me" or "med spa in [city]" — with documented local search volume in your market. We present a shortlist of qualifying terms at kickoff, you choose one, and we both sign off on it in your onboarding agreement. Branded terms, informational queries, and non-service keywords are excluded.
ProTactiX — protactix.net — (859) 582-8233 — Veteran-Owned & Operated
This document is confidential and intended for prospective client use only.